Contract management procurement software

Our content library makes it easy to store images, pricing tables, and snippets from past contracts that reps can access and drop into the document. All our services are isolated inside a Virtual Private Cloud, and we perform daily, off-site backups. Contracts are sent using secure encrypted links. We never disclose your information to third parties. Integrate with Salesforce and other CRMs to create and manage sales contracts without ever leaving the platform.

Sync data from your CRM to Proposify to automatically populate contracts with info from opportunities. Then track deal stage, value, and changes from the opportunity view.

Features Discover exactly how Proposify gives you confidence in the close. Templates Use pre-designed and approved templates to send impressive proposals in minutes, not hours. Security Feel confident knowing your data and privacy is a top priority and we are dedicated to keeping it safe and secure.

HubSpot Streamline your proposal process directly within your deal. Stripe Close and collect faster by enabling payment processing within your document. See all Integrations Power up with all your favourite apps. Roles For Sales Teams Embrace a seamless sales cycle with less lift and a quicker close.

For Marketing Protect your brand integrity from the design details to sales enablement. For Operations Lock down end-to-end efficiency for your team and proposal process. Use Cases Proposals Accelerate your sales cycle by cranking workflow automation into overdrive.

Each team across the organization should be able to tailor its use of the platform to ensure that only the proper roles, individuals, and counterparts from other teams or organizations are able to access any given document in the system.

Signing documents by hand is a pain. You have to print all of the correct pages, get them to the same physical location as the signatory, wait for that person to sign, wait for the ink to dry, scan the pages, and then send the scanned file to the other party. Missed a page? You have to repeat the process just for that one page. The designated signatory is out of the office today? Go back to the file, change the name you printed on the signature page, print it again, and so forth.

Integrated e-signatures offer the ease of signing with the click of a mouse or the tap of a finger, combined with the added security that comes from features such as two-factor authentication.

Once all parties have signed the agreement, a CLM platform can streamline the contract management process, too. Businesses today execute thousands of contracts every year with customers and business partners. A reliable contract management tool is essential when operating at that kind of volume.

Keeping track of key dates, such as deadlines for contract renewals, is too important to leave to manual tracking in a locally stored Excel spreadsheet. Organizing your documents can be as easy as clicking a button. After you run a search, a well-designed CLM platform will allow you to simply tag a group of documents or move them into a folder together. Good software will also give you the option to save the search itself. If you need to look for the same set of data points on a recurring basis, you can come back to the saved search whenever you need to and run it again with just one click.

A leading contract management solution will also provide other convenient features, such as automatically linking parent and child documents together so that you can always see related documents in their proper context without having to run additional searches.

It should also provide a single location where you can access all of the important data contained in those contracts, wherever you store them. The centralized storage location that facilitates collaboration also enables the creation of a reliable audit trail. Working in a central location where you can review all of your contracts, you can go beyond just reviewing basic information from one contract at a time.

Have they delivered what they said they would? If you use multiple vendors for similar products or services, how do they compare to each other? You can work with your colleagues in procurement, accounting, and any other relevant teams in order to judge whether your vendors have lived up to your expectations.

Having an easily searchable central repository for all of your contracts can help you identify an array of obligations and risks that your business deals entail. Maybe different teams are using different vendors to meet similar needs. Perhaps you could save money by combining purchases across departments. AI can pull contract data in real time to provide leadership with valuable insights on the state of the business. Instead of waiting weeks for teams to manually parse data and prepare reports, managers can get all of the information they need without delay.

A contract management platform powered by AI, however, can introduce a new level of productivity and value for your business. From exponentially faster document review times to automated data tracking and reporting, AI enables business teams to do more, do it more efficiently, and do it more consistently. Procurement managers and general counsel need time to focus on strategy, not on the most menial aspects of document management. Contract management plus artificial intelligence.

Contract intelligence transforms legal and procurement professionals from harried clerks, manually typing and searching troves of documents and always trying to catch up, into agile teams that can close deals and provide valuable insights for leadership at the speed of business.

The speed and accuracy of AI come from its natural language processing ability, which derives from another concept known as machine learning. That might sound like something alien.

There are two parts to machine learning: deep learning and active learning. Think of how humans learn language. A baby hears people talk and starts to make connections between words and objects. As the child grows, she starts to connect words to each other and to abstract concepts, thereby developing a greater understanding of language in context. Active learning, on the other hand, is when the learner receives guidance on a subject. If the child goes to school to learn a second language, her teacher will provide her with a framework through which to understand it.

The difference is that active learning teaches the learner what to look for and how to think about it. A properly managed lifecycle might also save you from missing auto renewing agreements with unfavorable terms. It also has customizable dashboards so leadership teams can quickly obtain a high degree of visibility into lifecycle costs or any other relevant contract details. Contracts for goods and services are confidential and should only be viewed by eligible employees. Unauthorized access to a confidential contract, either from an internal or external party, can be breach of contract in and of itself.

Additionally, full data encryption both at rest and in transit as well as secure servers hosted in Amazon Web Services' secure data centers can give you peace of mind. ContractSafe also implements many security best practices including penetration testing and vulnerability scans, to keep contracts safe from hackers and malware.

In addition, ContractSafe has an annual SOC2 audit to ensure security practices are current and being followed. Procurement teams are tasked with supporting company operations with the purchase of goods and services while simultaneously managing costs.

However, procurement teams can only move as fast as their tools will allow. If your contracting teams are relying on manual processes such as shared drives and spreadsheets, your business is likely unable to source the products and goods that it needs in a reasonable timeframe. By entering your email you expressly consent to receive our newsletter every week and other material related to us.

Randy Bishop June 15, How Contract Management Software Benefits Procurement A well-managed contract lifecycle is the key to enabling efficient procurement. Below are some of the ways a robust contract platform like ContractSafe can benefit the entire procurement process: 1. Reduce Costs When you consider the number of hours and full time employees it takes to execute a contract, you can quickly see how expensive the process can become.